CheckWare Systems

How CheckWare System
Works

Check cashing software staying ahead of MSB regulations

Step 1 – Scan ID

The check scanner will take a high resolution image of the customer’s ID. Once enrolled is not necessary for customers to always have their ID. Having a up-to-date customer ID on file at all times will help you survive an auditors scrutiny. Our system will maintain the records as well as check for expiration of old licenses.

Step 2 – Scan 2D Barcode

Scan the barcode on the back of the Customer’s ID. This imports all of the customers information into the database without typing a single letter. The easier it is to enter the information, the greater the likelihood it will be there when you need it. Stay compliant and confident when using CheckWare.

Step 3 – Photo

Take a photo of the customer using our high resolution camera with face detection. Know Your Customer becomes very easy using this feature. Having a photo of check cashing clients in the system helps with creating a police report and retrieving customer profiles during an audit.

Step 4 – Phone Number

Type in the customers telephone number. This is all done with the on screen keypad provided with our touchscreen software. Important when having an issue with a check payment. You can also quickly retrieve check cashing history using the phone number.

Step 5 – Scan the Keytag

Link a barcoded keytag with your company logo to the customer record. This feature allows the software retrieve customer records instantaneous. Keytags are an optional upgrade. These tags will make record keeping a breeze. Fast paced MSB retail stores cashing checks need every advantage when it comes to saving time.

Step 6 – Scan the Check

The scanner will read the MICR line, endorse the back of the check, take a two-sided scan of the check and verify the routing number and issuer. The Magtek is the heart of the operation. With a single pass through the scanner, just about everything you need to capture is handled by the Magtek. It will also be ready for electronic transfer directly to the bank, if you chose our Remote Deposit option.

Step 7 – Enter an Amount

Enter the check amount. The system will automatically alert you of necessary CTR report filing, OFAC list hits, and bad customer or issuer info. Verify Routing numbers so that previously cashed checks do not get taken by our check cashing software. Integrated CTR BSA E-Filing

Step 8 – Pay the Customer

The software will automatically apply your fee schedule and display the amount to be paid to the customer. Rest easy knowing anyone of your employees can use our system. Everything is handled by the software. Truly “One Scan and You’re Done.

How CheckWare System Works